If you've ever tried to find out what a BI platform costs, you know the drill. "Contact sales for pricing." "Custom quote based on your needs." "Let's schedule a call to discuss your requirements." Translation: it's expensive and they don't want to tell you the number until you're emotionally invested. I've always hated that.
So here's the short version, up front:
The three things you can count on
- Zero upfront. No dev fee. No setup fee. No deposit. No "phased payment plan." You don't pay a dollar until you've seen and used the finished system.
- One simple monthly fee covers everything. Nothing is per-seat. Nothing is per-user. No "data overage" game. No upsells mid-contract.
- Month to month. Walk any time. No annual contract. No penalty. If I'm not earning it every month, you should leave.
You pay $0 until you've used the real, working system. After that, a simple monthly that covers the whole thing. I tell you the exact number on our first call, before I build anything. No ranges. No surprises.
How I figure out your monthly number
Every business is different. A guy with 12 employees and QuickBooks needs a very different system than a chain with 4 locations, a POS, and an ERP. Pretending they should pay the same — or forcing them into "Starter vs. Business vs. Enterprise" tiers somebody made up — is silly. So I don't do that.
Your monthly is based on four things:
- How many systems I'm connecting to. Three things is cheaper than ten. That's obvious.
- How complex your business is. One shop is different from five locations. A clean setup is different from a messy one.
- How much hands-on support you want. Some owners want me on the phone every week. Some want it set up once and left alone. Both are fine — but they're different jobs.
- How smart you want the system to be. "Tell me what happened last week" is different from "tell me what's going to happen next month and what to do about it." More horsepower, slightly more money.
I price every job individually, in good faith. My goal right now isn't to squeeze the most out of every client — it's to grow a group of clients who stayed because the work was great. That means pricing that feels fair on both sides. I'd rather have ten happy owners paying a reasonable monthly than two angry ones paying a fortune.
Why I can afford to work this way
I built my own method for setting up complex BI + AI systems — fast, precise, and custom. What would take a traditional agency 4-6 months, I do in 2-6 weeks. That means my actual cost to build each system is a fraction of what a big consultancy would charge. I pass that savings on.
I'm not subsidized by VC money or running at a loss to grab market share. I'm a lean operation. The math works for me at prices that would be impossible for a traditional agency. That's the edge.
Traditional BI consultancy: $30,000-$150,000 upfront + $2,000-$10,000/month maintenance
Enterprise tools (Tableau, Power BI, Looker): $70-$150/seat/month + $20,000-$80,000 implementation + a $100K/year data analyst you'll also need to hire
Me: $0 upfront. A simple monthly. No extra hires. That's it.
What the monthly actually covers
Whatever your number is, it covers everything:
- Everyone in your business can use it. Your team, your manager, your bookkeeper, your accountant. No per-seat nonsense.
- Everything maintained. Updates, fixes, security, performance. I handle it. You never touch it.
- The system keeps getting sharper. The longer it watches your business, the better the heads-up alerts get. That's included — not an upsell.
- Me on the phone when you need me. No ticket queue. No account manager reading from a script. Me.
- Small changes as your business changes. New shop, new supplier, new question, new report — included.
What it doesn't cover (because I want to be straight with you)
- Third-party software you might need to buy. If your business needs a new POS or CRM, that's on you — but I'll tell you what's actually worth it.
- Major cleanup of totally broken data. If your books are a mess and need serious reconstruction, there might be a one-time cleanup fee. I tell you upfront, exact number, before starting. No surprises.
- Rebuilding the whole system six months in. Small changes and new features are included. A full second system is a separate conversation.
Month to month. Walk any time.
No annual contract. Cancel when you want. I'll even help you export your data on the way out if you go.
Why? Because I'd rather earn it every month than lock you in. If I'm delivering, you'll stay. If I'm not, you should leave — and I'll learn from it. That pressure keeps me sharp. It's also how you know I'm not going to get lazy once you're signed.
How to find out your number
Easy:
- You call me (or fill out the form)
- We have a 20-minute conversation about your business
- I tell you the exact monthly — one number, no ranges
- If you like it, I go build the system (at my cost)
- You use it. Then you decide.
The number I quote on the call is the number you pay. No mid-project negotiations. No upsells. No "oh, that part is actually extra." I hate that stuff and I won't do it to you.
Want to find out what it'd cost for your business? Let's talk. No commitment, no pressure — just a straight answer.